4 Things You Can Do With Microsoft SharePoint

Is your business using Microsoft SharePoint? The platform enables businesses to store, share, and collaborate on documents in a centralized location. In this blog, we’re sharing 4 ways you can increase efficiency with SharePoint.

Storage and Collaboration

With SharePoint, you’re able to upload and store files securely on one platform. No more back-and-forth emails with attached documents and their edits; you’ll be able to simultaneously work with colleagues on documents and make changes in real-time. You can also edit access controls to ensure only specific users have access.

At Opal, for example, we have a SharePoint site where our team can access relevant resources and work on proposals and other documents together. We even have a dedicated Human Resources site integrated into Microsoft Teams so everyone can quickly access the information they need.

Yammer and SharePoint on a tablet PC

Source: Microsoft

Project Management

SharePoint not only organizes your files but also keeps projects on time and team members on task. Your organization can create specific SharePoint sites that store all necessary files related to the project. Add task lists and calendars to keep everyone on the same page.

a SharePoint team site on a tablet PC

Source: Microsoft

Automate Workflows

A SharePoint feature you might not be aware of is workflows – pre-programmed mini-applications that automate processes. SharePoint can run a document-approval process (like the one pictured below) to reduce the amount of monitoring needed to run this process manually. If tasks fall behind or other issues arise, automatic notifications can be sent as well.

Workflow process

Source: Microsoft

Share News

Want to inform your organization of important news or relevant information? Using the News feature in SharePoint makes it easy to create eye-catching announcements, status updates, and more. Where will you see it? News is shown as a personalized feed on the SharePoint start page and in the mobile app. It can also be shown on team sites, communication sites, and hub sites. You can also choose to show News in a Teams channel.

Where news is distributed

Source: Microsoft

If your business is looking to modernize, ask our team at Opal Business Solutions how we can help implement Microsoft SharePoint into your operations! Our Microsoft-certified experts are always happy to help you find the right solutions for your business.

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